City of Goodview
Special Meeting of the Goodview City Council
April 23, 2007
City Administrator Dan Matejka provided copies to the Council of the bid tabulation form, and a spreadsheet of the low bid broken out by individual line items. Mayor Weimerskirch reviewed the bids the City received on April 20, 2007, for the 2007 Utility and Street Improvement Project for the Woodhaven I Estates subdivision. There were five bids, of which the low bid was from Griffin Construction Company, L.L.P., of Chatfield, Minnesota. The amount, not including contingency, engineering, financing, and legal costs, was $1,210,247.37. He expressed his belief the bids came in basically according to the estimate put together by the City Engineer. The Mayor informed the Council the purpose of this special meeting was to determine if the Council wished to proceed to the next step in the process by calling for a public hearing for assessments. The City Administrator pointed out to the Council if they so choose to proceed, he will work with the City's financial consultants - Ehlers and Associates - to determine the actual assessment amounts including all components like financing and engineering. Councilmember Bowman moved and Councilmember Ledebuhr seconded that RESOLUTION NO. 0754, A RESOLUTION FOR A PUBLIC HEARING ON PROPOSED ASSESSMENT, be adopted with Monday, May 14, 2007, as the date. All voted aye. The Resolution was declared adopted.
The Mayor informed the Council of the need to address how the additional amount of the water costs NOT assessed to the nine homeowners who won't receive water service is going to be handled. Based on action passed at the March 19, 2007 regular meeting of the City Council, those nine homeowners are going to be assessed 10% of the total assessed costs for receiving water service. The Mayor felt the remaining amount would be assessed against the other 40 homeowners, and Councilmember Brinkman assumed it was understood the City would incur the remaining costs. Councilmember Bowman expressed his belief the neighborhood would not be very receptive to the additional amount being assessed. For that reason, Councilmember Bowman moved and Councilmember Andring seconded the motion to have the City absorb the 90% the nine homeowners won't get assessed just as long it is not setting a precedent for future projects including this project if it failed to be implemented this time. City Administrator Matejka pointed out City staff will do just that and bring it back to Council for approval. Councilmember Ledebuhr asked if this 90% could be treated as deferred assessments to be paid if and when the City was ever able to get water to the nine households. The Mayor indicated if that happened, it would be its own separate project not associated with this project. Thus deferred assessments are not an option. All voted aye, with Councilmember Brinkman abstaining. Motion carried.
The City Administrator passed out pictures of possible septic issues in Woodhaven provided to him by Mr. Steve Cichosz. Mr. Cichosz indicated he just wanted the Council to be aware of some of the possible violations in the neighborhood.
The Mayor indicated according to the City Engineer, his billing is based off of the estimated amount and not the actual costs at the end of the project.