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Goodview City Council Minutes (07/15/2007)

July 2, 2007

Meeting called to order by Mayor Weimerskirch at 5:00 p.m.

Upon Roll Call:Mayor J.P. Weimerskirch, Councilmembers Dick Ledebuhr, Leon Bowman, Bruce Brinkman, and Charlie Andring were present.

The Pledge of Allegiance was said.

Ms. Monica Mulrooney of the accounting firm of Hawkins, Ash, Baptie & Company presented the 2006 audit report for the City through December 31, 2006. She reviewed three different documents pertaining to their final analysis of the City. The first was a Summary Financial Statement which provides a much shorter version of the City's finances. The second document reviewed was the Communications Report. This is a required document the Auditors must share with the City Council. It identifies any problems incurred during the audit, or any new or changed accounting policies. Ms. Mulrooney indicated her staff did not experience any problems with this year's audit. The final report she presented was the complete audit report for 2006. The main issues she covered were fund balance, footnotes, budget to actual, statistical information, and internal controls. She indicated the City's General Fund Un-Reserved Fund Balance of approximately 9% of the current year's expenditure budget is low when compared to industry standards of 20-25%, and the City should try to plan to rebuild the balance in the next few years. The footnotes of the audit report are the detailed narrative to most of the individual statements within the audit report itself. Ms. Mulrooney pointed out the fact she believes the City did a good job of budgeting when comparing actual to budget, as the City ended up about $19,000 over budget. New to the audit report this year is a more advanced Statistical section designed with GASB No. 44 in mind. Finally, she pointed out the City doesn't have the necessary resources available to employ the proper amount of staff to have picture-perfect internal control procedures in place. She indicated the City does a very adequate job with the resources it has.

Consent Agenda:Councilmember Brinkman moved and Councilmember Bowman seconded to approve the Consent Agenda as presented. The

agenda included the minutes of the June 18, 2007 regular meeting

of the Goodview City Council. All voted aye, motion carried.

The entire Council expressed the same thoughts about the Woodhaven I Utility Project indicating the residents they talked to are generally pleased with the contractor (Griffin Construction) and their workers. The Mayor indicated he believes the only negative comment he has heard is the "sticker shock" some residents are getting from the drainlayers on hook-up charges. Councilmember Brinkman indicated he believes the major part of the price is the cost difference between copper and PVC piping, of which Mr. Greg Volkart the City's Director of Public Works agreed. Councilmember Brinkman also stressed the fact about a couple of different buried utility lines that have been hit by the contractor is not the fault of the contractor, but that of the locating company as these lines were never marked. Councilmember Bowman inquired if the City has plans to apply for the Safe Routes to School Grant through the State, of which he was told the plans are to submit a funding request for the next round due in August of this year. Mayor Weimerskirch also expressed his regrets on the news of Representative Steve Sviggum resigning from his post in the House of Representatives to become the state's Commissioner of Labor and Industry. The Mayor pointed out no matter who succeeds Representative Sviggum, the City of Goodview will have a fresh, but junior, member in the House. He stressed it will be vital for the City to start a strong dialogue with the new person as quickly as possible.

Administrative Reports: Councilmember Andring inquired if the City has received any more applications for deferred assessments in relation

to the Woodhaven I Utility Project. City Administrator

Dan Matejka updated the Council that he has received one

completed application to date, and has had a conversation

with one more potential applicant. His plan is to bring all completed applications to the next Council meeting on July

16, 2007. Mr. Matejka also clarified for the Council that it is his understanding the City's appropriations request for

STAG monies to help fund the City's radium project is dead in both bodies of Congress. Chief of Police LaVern Hauschildt updated the Council of his department's plans to move to their new facility this Friday, the 6th of July.

Councilmember Brinkman questioned the Director of Public Works on the issue of "unstable soils" in

Woodhaven. Mr. Volkart pointed out the contractor is hitting wet clay material in their digging and they will have to incur about $7,000 in additional cost for fabric and materials to rectify the situation. Councilmember Ledebuhr asked if all the directional boring easements have been obtained, of which he was told yes.

Councilmember Bowman moved and Councilmember Ledebuhr seconded to approve the cigarette licenses to Kwik Trip at Hwy. 61 North and Warehouse Wine & Spirits at 4445 W. Hwy. 61 from July 1, 2007 through June 30, 2008. All voted aye, motion carried.

Mayor Weimerskirch clarified the resignation request of Chief of Police Hauschildt to implement the City Administrator's recommendation of allowing the Chief one year from this date to rescind his request, and to approve language concerning post-retirement benefits into his request. Councilmember Andring moved and Councilmember Brinkman seconded, with regret and appreciation, to accept the resignation letter of Chief of Police Hauschildt effective October 1, 2008, with two added stipulations. The first being he will have one year from this date of July 2, 2007, to rescind his request for retirement. The second is the Council agrees to provide to the Chief any post-retirement benefits which are in effect per the City's Post-Retirement policy on October 1, 2008. All voted aye, motion carried.

Councilmember Andring moved and Councilmember Ledebuhr seconded to grant a mobile home permit to Winona Auto Sales at 4020 West 6th Street. All voted aye, motion carried.

Councilmember Bowman moved and Councilmember Brinkman seconded to approve permits for three or more dogs to Scott & Kelly Stalboerger (4), Ron Maul (3), Brenda Volkman (4), Nancy Hammer (5), and Ann Borkowski (3). The Mayor asked the Chief of Police if his department had received many complaints concerning the multiple dogs at these residences, of which the Chief said no. Councilmember Ledebuhr questioned if the City was going to look into establishing a cap on the number of dogs one residence could have. Councilmember Bowman stated it seems there is no issue, so the City doesn't need to address a cap at this time. Also Councilmember Brinkman pointed out the procedure currently in place of having the Council grant permits to owners of three or more dogs is the actual policing of any issue. All voted aye, motion carried.

Councilmember Bowman moved and Councilmember Ledebuhr seconded to approve that the City does not waive the monetary limits on municipal tort liability established by Minnesota Statute 466.04. All voted aye, motion carried.

The City Administrator explained the City has a 1932 Pirsch pumper fire truck it is no longer using for any purposes including parades and is investigating the potential sale of it. He indicated he has had initial discussions with the Fire Chief about the possibility of some individual firefighters privately purchasing it. Mr. Matejka informed the Council he talked with a local collector about a possible estimated value of the truck, and was told it would greatly depend on the condition it was in - a difficult calculation. Councilmember Brinkman asked if the City had to advertise for bids, of which the City was advised they didn't need to. Councilmember Ledebuhr inquired if the City was the original owner of the truck, of which is he was told no. Mayor Weimerskirch expressed he would like to see a recommendation come from the Fire Department as an association on a proposal of purchasing it. Councilmember Brinkman agreed he would like to see it owned by the Fire Department in some way. Mr. Matejka said he would relay this directive onto the Fire Chief and ask them to get back to the Council.

City Administrator Dan Matejka reviewed with Council a draft of a revised Post-Retirement Benefit policy for the City, along with two letters to present retirees clarifying their individual retirement packages.

Director of Public Works Greg Volkart presented the Council with drawings of the potential water treatment plant facilities the City will be building in connection with the radium issue the City is facing. He indicated the tennis courts will have to be removed and re-located. His staff will maintain the facilities as Mr. Aaron Lofgren has been involved with Mr. Volkart in meetings concerning the structures. The Council did come to consensus to have the buildings not have flat roofs as those tend to cause more problems than pitched roofs. The building in We Valley will be a slightly scaled down version than the Sixth Street building due to needs and available space. The Mayor asked if the Army Corp of Engineers is involved yet, as to which Mr. Volkart said not at this present time.

Mr. Volkart informed the Council he has been made aware of two potential repair issues of sidewalks on Sixth Street. He has had conversations with Winona County and they, per their policy, informed him it is the City's responsibility to repair them if needed. Since these are the first repairs that have been needed on any City sidewalk, his question to the Council is do they want to set a policy regarding the method of payment of such an expenditure. For example; does the City wish to assess the affected property owners, or should it be a City expenditure. Councilmember Bowman indicated this sort of cost should be shared by all interested parties, including the City, County, and possibly the property owner. Councilmember Ledebuhr, and the rest of the Council agreed, to ask Mr. Volkart to investigate the policies of some neighboring communities like Lewiston, Rollingstone, Altura, and St. Charles.

Councilmember Andring moved and Councilmember Brinkman seconded to approve granting the Goodview Activity Group (GAG) a Lease for Off-Site Gambling Activity for Goodview Days 2007. All voted aye, motion carried.

The Director of Public Works showed the Council a sample of the recognition wall for LaCanne Park. The plan is to have the wall done in time for Goodview Days in mid-August, 2007, and to have the park dedicated at that time.

Councilmember Ledebuhr asked Chief of Police Hauschildt if the City has a public consumption ordinance, of which he was told no. The question was in relation to the new no smoking law which will go in effect statewide October 1 of this year.

The Mayor informed the Council he plans to attend the annual meeting of the Coalition of Greater Minnesota Cities later this month in Detroit Lakes.

Adjournment 6:47 p.m.  

 

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