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Goodview City Council Minutes (08/08/2007)
July 16, 2007

Meeting called to order by Mayor Weimerskirch at 5:00 p.m.

Upon Roll Call: Mayor J.P. Weimerskirch, Councilmembers Dick Ledebuhr, Leon Bowman, Bruce Brinkman, and Charlie Andring were present.

The Pledge of Allegiance was said.

Consent Agenda: Councilmember Andring moved and Councilmember Ledebuhr seconded to approve the Consent Agenda as presented. The

agenda included the minutes of the July 2, 2007 regular meeting of the Goodview City Council. It also included claims in the total

amount of $216,068.76 for the following operating funds;

General Fund $176,129.02

Revolving Projects Fund 200.36

2007 Street & Utility Impr. 2,055.10

Water Service Fund 21,103.00

Sewer Service Fund 16,581.28

The Mayor and Councilmember Brinkman reviewed some

suggestions concerning documentation given to the City

Administrator and his staff. The Consent Agenda also included

Pay estimate #1 for the 2007 Utility and Street Improvement

Project of $169,462.48. All voted aye to approve the Consent

Agenda, motion carried.

Councilmember Brinkman once again passed along compliments from the residents of the Woodhaven I Estates subdivision to the contractors working in the area, especially on their communicating with the residents. Councilmember Andring asked if The Bar would be submitting a request for a cigarette license, of which he was told no.

Councilmember Brinkman moved and Councilmember Bowman seconded to approve licenses for drainlayers as presented. All voted aye, motion carried.

City Administrator Dan Matejka presented the budget update through June 30, 2007 for all General, Debt Service, Water, and Sewer revenue and expenditure accounts.

The Mayor and City Administrator reviewed the analysis of costs to remodel the new Police Department. Councilmember Andring questioned the possible uses of the GAG donation, of which it was pointed out these funds are restricted to the purchase and installation of the security system. Councilmember Bowman asked if the building had been fitted to accommodate handicap accessibility issues. The City Administrator indicated he will look into it.

The Mayor gave the Council some background about the Southeastern Minnesota League of Municipalities group, pointing out the fact they haven't really been a very active lobbying group in St. Paul.

Councilmember Andring moved and Councilmember Ledebuhr seconded to approve the street closure at 520 39th Avenue for Saturday, August 4, 2007, starting at 4:00 p.m. for the purpose of holding a block party in correlation with the national "Night Out" campaign. Councilmember Andring was informed by Mayor Weimerskirch the City has approved these in the past. All voted aye, motion carried.

Councilmember Brinkman moved and Councilmember Andring seconded to approve the new Post-Retirement Benefit language as presented. City Administrator Matejka reviewed with Council the reasoning behind the revision, and reminded the Council he plans to come back within a couple of months with a totally revised version, which will take into account new funding mechanisms and concepts. Councilmember Brinkman stressed this current revision is the foundation to build on in the future. All voted aye, motion carried.

Councilmember Bowman moved and Councilmember Andring seconded that RESOLUTION NO. 0758, A RESOLUTION APPOINTING JUDGES OF ELECTION FOR THE 2007 SPECIAL PRIMARY AND GENERAL ELECTION IN THE CITY OF GOODVIEW, be adopted. All voted aye. The Resolution was declared adopted.

Councilmember Brinkman moved and Councilmember Andring seconded that RESOLUTION NO. 0759, A RESOLUTION APPROVING A PREMISE PERMIT FOR THE WINONA ELKS LODGE #327 FOR THE CONDUCT OF LAWFUL GAMBLING AT THE GOODVIEW PAVILION AND PARK, be adopted. All voted aye. The Resolution was declared adopted.

Councilmember Ledebuhr moved and Councilmember Brinkman seconded that RESOLUTION NO. 0760, A RESOLUTION APPROVING AN EXEMPTION FROM LAWFUL GAMBLING LICENSE FOR WINONA COUNTY DUCKS UNLIMITED FOR SEPTEMBER 8, 2007, be adopted. All voted aye. The Resolution was declared adopted.

Councilmember Andring moved and Councilmember Brinkman seconded that RESOLUTION NO. 0761, A RESOLUTION APPROVING AN EXEMPTION FROM LAWFUL GAMBLING LICENSE FOR WINONA COUNTY DUCKS UNLIMITED FOR SEPTEMBER 15, 2007, be adopted. All voted aye. The Resolution was declared adopted.

Mr. Steve Apfelbacher of Ehlers and Associates, Inc. presented the bid tabulation from the City's bond opening which occurred at 11:00 a.m. this same day of July 16, 2007. He informed the Council he received seven bids, and recommends awarding the bid to Wells Fargo Brokerage Services, LLC of Minneapolis, MN. He also informed the Council that the City's bond rating, as conducted by Moody's Investors Service, went down one step to an A3 from an A2 level in 2001. The main reason for the drop in rating was the decline in the City's General Fund Un-Reserved Fund Balance. He expressed to the Council the drop in the rating probably was only a difference of two or three basis points in interest. Councilmember Bowman moved and Councilmember Andring seconded that RESOLUTION NO. 0762, A RESOLUTION RELATING TO $1,600,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2007A; AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF, be adopted. All voted aye. The Resolution was declared adopted.

Discussion took place concerning the handling of data provided by a resident for consideration of a deferral of an assessment, including establishing an ad hoc committee for the granting of such deferred assessments. The City Administrator suggested re-writing the Deferred Assessment Ordinance (#75.1) to include language procedures involving a committee review and recommendation to the full Council. The Council directed administration to come back with such a revised ordinance for consideration.

Mr. Doug Hinrichs, President of the Goodview Fire Relief Association, presented for Council approval the Association's Pension Schedule for 2007. He informed the Council the Association currently has 30 active members, and nine deferred members, along with giving the Council an overview of other data relating to when members can start drawing from the fund. He indicated, based on current audited financial figures, the fund is solvent and no contribution by the City is needed for 2007. Councilmember Brinkman moved and Councilmember Ledebuhr seconded to approve the Pension Schedule as presented. All voted aye, motion carried.

Mayor Weimerskirch reviewed the current contract for the City Administrator, and indicated the request to be able to carry over no more than 40 hours of vacation from one year to the next would match the present personnel policy language for all other employees. Councilmember Bowman moved and Councilmember Ledebuhr seconded to grant the change in the City Administrator's contract. All voted aye, motion carried.

Discussion took place with Mr. Hinrichs concerning the Goodview Fire Department proposal on the re-titling of the 1932 Pirsch Pumper Fire Truck into the Goodview Fire Department Relief Association name. Mr. Hinrichs informed the Council he discussed the topic with the State Auditor's office (SAO). The SAO indicated they had never heard of a request such as this, and whether or not the Association could even own property. Mr. Hinrichs expressed to the Council it was his recommendation, on behalf of the Association, this sort of transfer of ownership not take place. The Mayor indicated the City should do some checking with legal counsel on the possibility suggested. Councilmember Brinkman moved and Councilmember Bowman seconded to table any action on this topic until both sides can gather more information. All voted aye, motion carried.

City Administrator Matejka distributed a copy of the Maintenance Department's "on-call" calendar for July, 2007. Discussion followed on the purpose behind the calendar, and the clarification of the roles of the department's employees. It was suggested the calendar be included in the Council packets for the first meeting of each month from this month forward.

Mayor Weimerskich informed the Council he would not be attending the annual conference of the Coalition of Greater Minnesota Cities to be held in Detroit Lakes later this month. He indicated the Coalition has volunteered to come to a future Council meeting to discuss the benefits of joining their organization, and to help clarify its role.

Councilmember Brinkman moved and Councilmember Bowman seconded to adjourn the meeting. All voted aye, motion carried.

Adjournment 6:07 p.m.

 

 

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