November 19, 2007
Consent Agenda: Councilmember Bowman moved and Councilmember Andring seconded to approve the Consent Agenda as presented. The agenda included the minutes of the November 5, 2007 regular meeting of the Goodview City Council. It also included claims in the total amount of $291,472.96 for the following operating funds:
General Fund $106,981.42
2007 Street & Utility Impr. 151,811.41
Water Service Fund 17,747.39
Sewer Service Fund 14,932.74
All voted aye, motion carried.
Councilmember Bowman moved and Councilmember Andring seconded to approve Pay Estimate #5 for the 2007 Utility and Street Improvement Project of $414,498.80. Mr. Arlan Runningen from the Woodhaven I Estates sub-division was present, and questioned change orders #19 & #23. The City Administrator, Mr. Dan Matejka, reminded the Council the plan is to go over the costs of the entire project at its completion to determine the final cost-sharing between the residents and the City, so for that reason, the pay estimate should be approved as presented and these specific change orders will be addressed at that time. Councilmember Brinkman abstained from the vote, but all others in attendance voted aye. The motion carried three to zero, with one abstention.
Councilmember Bowman relayed onto the Council nothing but compliments from the residents of the Woodhaven I Estates sub-division on the looks of the project. He also would like to know more about the agreement the City has with the developers of the Country Meadows sub-division, specifically on water and sewer hook-ups. The City Administrator suggested this item be placed on the agenda for the December 3, 2007 meeting, where Mr. Greg Volkart, Director of Public Works, can review the agreement with the Council. Councilmember Brinkman informed the Council he will be absent from the December 3, 2007 meeting due to work commitments. He also mentioned, due to Mayor Weimerskirch's absence, he was asked to read a proclamation for American Education Week at Goodview Elementary School on Tuesday, November 13, 2007. Councilmember Andring indicated he received a few phone calls about the potential project the City will undertake with providing utility services to the Saehler-Anderson and Gunderson sub-divisions in Rollingstone Township. Mr. Matejka reviewed the whole grant process with the Council.
City Administrator Matejka gave the Council an overview of the conference he attended in early November put on by the Coalition of Greater Minnesota Cities. He indicated he came away from the meeting with a strong sense of commitment on part of the Coalition to get things done for non-metro cities and towns. He indicated the Coalition is offering a reduced membership rate of 50% for cities who were members before, and now want to come back in. This would be an approximate $2,350 savings for Goodview. He recommended Goodview should strongly consider re-joining the Coalition. Councilmember Brinkman reiterated his concerns about how the Coalition works for all cities, and not just the big like Rochester. Councilmember Bowman expressed his feelings the City should try again, if only for the political side as far as grants, connections, and resources. All of which would be huge benefits for Goodview. Councilmember Bowman moved and Councilmember Brinkman seconded to join the Coalition again for one year, and then review the membership on an annual basis. All voted aye, motion carried.
The City Administrator presented the budget update through October 31, 2007 for all General, Debt Service, Water, and Sewer revenue and expenditure accounts.
The Council reviewed the final construction cost spreadsheet of the new Police Department. Mr. Matejka informed the Council there are still a few smaller projects needing to be completed, but those expenditures will be accounted for in the 2008 regular General Fund budget for the department.
Acting Mayor Ledebuhr expressed concerns that the Council asks for a lot of information, and many questions, but doesn't always get any answers and/or responses on a timely manner. Some examples of these situations are the status of making the City's railroad crossings whistle-free, where the City is on a potential cat ordinance, and how close is the City to creating