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Goodview City Council Minutes (02/10/2008)
Goodview City Council minutes

January 28, 2008

Mr. Jack Knoll of the Southeastern Minnesota Multi-County Housing & Redevelopment Authority (SEMMCHRA) was present to explain a grant possibility with the Minnesota Department of Employment and Economic Development (DEED). SEMMCHRA represents the counties of Goodhue, Wabasha, and Winona. The grant, which is due January 31, 2008, has three individual parts to cover the rehabilitation of housing, commercial, and rental units. The organization currently has about 25 housing and 10 commercial properties on a waiting list to receive funds once they are approved at the State level of DEED. The grant is asking for funding to cover 20 homes receiving an average of $20,000 each; eight commercial units each receiving $18,000 on average; and 10 rental properties each receiving an average of $10,000 each. The cities of Elgin, Wabasha, and Lake City received a combined grant in 2007 using this system, as did Goodhue County. SEMMCHRA is asking each City Council to pass a resolution to join the cooperative agreement to tie all 10 cities together under one joint grant application. Councilmember Andring moved and Councilmember Bowman seconded that RESOLUTION NO. 0776, A RESOLUTION DESIGNATING A GRANT APPLICANT FOR THE 2008 WINONA COUNTY SCDP APPLICATION AND APPROVING A COOPERATIVE AGREEMENT POLICY, be adopted. All voted aye. The Resolution was declared adopted.

Mr. Knoll also presented the Council with a second resolution which is needed when applying for funds for commercial properties. According to MN Statute 469.174, Subd.10, a Council needs to designate a target area to recognize businesses that potentially could apply for these grant dollars. SEMMCHRA did the assessing as required by the Statute by doing a drive-by window survey of the commercial properties along Sixth Street from 37th Avenue to 54th Avenue. They determined there were 26 businesses along the stretch of properties. None of these properties were termed either "slum or dilapidated." For a building to be termed "blighted" it needs to have one or more deteriorated parts, such as a broken window, or the need for a new roof. The Council had a concern with the designated target area, and chose to re-write the area to include the businesses on Service Drive from 44th to 54th Avenues, the businesses in Hub-Mill, and all the businesses from the railroad tracks to Sixth Street west to 63rd Avenue. Councilmember Bowman moved and Councilmember Ledebuhr seconded that RESOLUTION NO. 0777, A RESOLUTION IDENTIFYING "SLUM AND BLIGHTING" CONDITIONS IN A TARGET AREA OF THE CITY OF GOODVIEW, as revised, be adopted. All voted aye. The Resolution was declared adopted.

Mr. Jim Hengel, one of the owners of the Lake Side Manor Apartments, was present. He informed the Council he plans to have all of the re-construction of his buildings completed the first week of February. He also indicated he has contracted with an outside consultant from LaCrosse, WI to perform air testing in each of his buildings.

Winona County Commissioner Mr. Dwayne Voegeli was in attendance to discuss any topic the City Council wished. Mayor Weimerskirch questioned Commissioner Voegeli on a couple of different topics including the Garvin Brook Watershed District and a new comprehensive study to analyze the District. Mr. Voegeli indicated he is requesting the County to look into what exactly happened with this flood, as in what worked and what didn't. He pointed out no one at the State or Federal level has plans to do a follow up report, so the County may take the lead with the help of a professor from Winona State University. Mayor Weimerskirch pointed out he believes what hit the City of Goodview was a result of not having Garvin Brook cleaned in previous years, thus not allowing water run-off to clear. Councilmember Bowman agrees but he would also include the holding ponds, and it is his belief this is a much bigger problem than just with the County as it is a problem helped caused by the Federal government. Councilmember Brinkman pointed out that maybe the Red River Valley Watershed District would be an interesting parallel for Winona County to model. On the subject of Winona County spending $51 million for various new projects including a new jail, the Commissioner emphatically said there is no way the County will spend anywhere near that amount. He expressed that the County needs to look at all the projects long-term, which may not be the cheapest, but would be the best for all parties involved. Finally on the subject of the establishment of a county-wide Building Inspector, Commissioner Voegeli said the final creation of such a position will be a hard-sell at the Commissioner level. He did indicate now is a proper time to explore the issue, because the County is in the process of updating its zoning ordinances. Councilmember Bowman indicated he would like to see at least a proposal come forward from the County including working with the City of Goodview, but would have to look at the economics of the whole situation and if it would be more beneficial for Goodview to outsource the service.

Consent Agenda: Councilmember Bowman moved and Councilmember Andring seconded to approve the Consent Agenda as presented. The

agenda included the minutes of the January 7, 2008 regular

meeting of the Goodview City Council. It also included claims in the total amount of $241,046.48 for the following operating funds:

General Fund $139,695.50

Revolving Projects Fund 31.68

Water Service Fund 81,175.05

Sewer Service Fund 20,144.25

All voted aye, motion carried.

Councilmember Brinkman thanked the Director of Public Works, Mr. Greg Volkart, and his staff for applying some extra sand on the streets of Woodhaven I after the last snow fall. He also informed the Council he had asked the City Administrator, Mr. Dan Matejka, to send a letter out to all residents of Woodhaven I concerning the balances in their escrow accounts for property tax purposes. Councilmember Brinkman said the letter did start some conversations in the neighborhood, but for the most part most comments were positive. He also asked for an update from the City Administrator of the status of the FEMA grant application to possibly install City utility services in the Saehler-Anderson and Gunderson sub-divisions of Rollingstone Township. Mr. Matejka informed the Council he was notified by e-mail that the City's application had been denied. The main reason given the City was the fact it was determined the August flood was a 300-year event, and thus the high frequency caused it to receive less points in the cost-benefit analysis performed by the Department of Homeland Security and Emergency Management (HSEM). Mayor Weimerskirch expressed the City's disappointment in the decision, specifically pointing out that not once was the event frequency ever mentioned as a criteria in the grant process. The City Administrator informed the Council that his office did apply for another grant to fund these projects through the Minnesota Public Facilities Authority. The monies for this grant, a total of $10 million, were allocated during the special legislative session last September. The City should find out more about the status of their application in the coming week or so. Councilmember Bowman indicated he believes the City should write a courtesy letter to all property owners of those sub-divisions to update them on the grant. The City Administrator told the Council his office will get those letters out this week. Councilmember Andring asked about the status of the proposed Cat Ordinance. The Mayor said the topic will be addressed again at a future meeting. He said he believes it is two different issues; licensing cats and feral cats.

The City Administrator presented the budget update through December 31, 2007 for all General, Debt Service, Water, and Sewer revenue and expenditure accounts.

The summary report of building permits for 2007 was reviewed by the Council.

The 2008 City Council claims review schedule was reviewed and accepted with no changes.

Mr. Matejka and Mr. Volkart gave the Council an overview of a meeting they had with Mr. Jay Kruger of Construction Management Services (CMS) out of Rochester, MN. CMS acts as the building inspector for 37 different municipalities, including the cities of St. Charles, Altura, and Rollingstone, along with Wabasha County. They have four full-time inspectors and two office staff. Mr. Volkart indicated the City would still be responsible for setback and zoning issues, but all permits would run through CMS for initial project valuation. CMS would help the City develop a fee schedule to cover all costs involved. The Council asked the City Administrator to invite Mr. Kruger to the next Council meeting on Monday, February 4, 2008, to present a proposal to the City.

The Council decided to have a neighborhood meeting for the residents of WE Valley be a part of their regularly scheduled City Council meeting on Monday, March 3, 2008. The purpose of the meeting will be to inform and educate the residents of the construction of a water treatment plant in their neighborhood. The plant will be added onto existing well house #4, located at the corner of 48th Avenue and 13th Street. The meeting will be scheduled for 6:00 p.m., and will be held in the Goodview Fire Hall.

The Director of Public Works gave an update on the status of the City installing crossing arms at the railroad crossing at 63rd Avenue. He was given a report by MNDOT that they are waiting for paperwork from the Canadian Pacific (CP) Railroad for a proposal to install a semaphore and to re-locate the tracks. Mr. Volkart was told the monies are there, but the deal between CP and the DM&E railroads need to be completed before any monies can be released.

The Maintenance Department on-call schedule for February, 2008 was reviewed by the Council.

Councilmember Brinkman moved and Councilmember Andring seconded that RESOLUTION NO. 0775, A RESOLUTION AUTHORIZING AND REGULATING THE USE OF CREDIT CARDS FOR PURCHASING ON BEHALF OF THE CITY OF GOODVIEW, be adopted. All voted aye. The Resolution was declared adopted.

Councilmember Bowman moved and Councilmember Brinkman seconded to approve that the City does not waive the monetary limits on municipal tort liability established by Minnesota Statute 466.04. All voted aye, motion carried.

Councilmember Andring moved and Councilmember Brinkman seconded to approve the cleaning contract for the Police Department to Susan Brown. All voted aye, motion carried.

The City Council reviewed the request of Bob and Sherri Richardson, 865 41st Avenue, to vacate the alley bordering their property. The Director of Public Works told the Council the original purpose behind the alleys was to give residents access to their back yards. He reiterated the City does not maintain the few alleys that do exist within the community. The Council directed Administration to do the proper notification to the neighborhood, and to put it back on the agenda for the February 25, 2008 meeting.

The Mayor gave the Council a history lesson on the evolution of the current Job Points system the City uses to determine the salary ranges of each position. He pointed out the system was a result of different aspects of various job description systems. An analysis showed that a review of the system has not been conducted for a long time. The City Administrator summarized the recommended changes to the six positions in the Council packet, including filling in the amount of 835 points for the Chief of Police position. The Mayor asked for volunteers to serve on the review of the remaining positions, mainly to obtain knowledge and experience of how the system works. Both the Mayor Weimerskirch and the City Administrator will be involved in the reviews of both the Director of Public Works (along with Councilmember Bowman) and the Administrative Assistant (with Councilmember Brinkman). Councilmember Ledebuhr and the Mayor will both review the position of City Administrator, with Councilmember Andring working with the City Administrator and Chief of Police to review the Police Officer #1 and #2 positions. The Council did not act on the changes to the six positions listed in the Council packet, as they preferred to wait to approve all changes when complete.

Councilmember Bowman asked about the citations for un-maintained sidewalks, of which Mr. Volkart indicated he talked to two residents and they have since cleaned them up.

Councilmember Brinkman moved and Councilmember Bowman seconded to adjourn. All voted aye, motion carried.

Adjournment at 7:18 p.m.



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